Financial firm cuts information management time by 28%

Financial firm cuts information management time by 28%

May 29, 2023

About the company 

Industry: Financial services | Team size: 400 | Established in: 1999 | Headquarters: Mumbai

The customer is a leading hedge fund offering research-based solutions to its clients, which include institutional investors and multinational corporations. 

The hedge fund specializing in equity capital markets is considered one of the leading financial advisors in India, with offices also in New Delhi and Bengaluru.

Background: A need to capitalize on dark data

In an ever-growing data universe and a rapidly changing investment landscape, hedge funds must capture and extract value from information, especially from non-traditional sources.

These unconventional sources include alternate and private sources, such as social media, transactional data, website data, and information from peers and networks. 

This data often becomes dark data – largely unknown and unused. However, finding and attributing such data can help unlock hidden opportunities, thereby giving businesses a competitive advantage. 

Managing multiple streams of information from public and private sources at scale was becoming an operational nightmare for the hedge fund because: 

  • The analyst team faced a data deluge – market landscape news and reports, market research, and updates from investors, partners, or competitors –  leading to an information overload. A significant part of that data went untapped.
  • Processing large volumes of research reports and real-time data from stock exchanges manually to create a knowledge graph was a herculean task. 
  • An ecosystem of disparate systems that weren’t fully connected and interoperable complicated information discovery and collaboration across geographies – sharing information across the hedge fund’s offices took days and involved multiple teams.

Since the research teams at the hedge fund spent more than 30% of their time sourcing and organizing information, the senior partners needed a way to optimize their existing information management systems. 

The goal was to speed up decision-making and time-to-insight as they operated in an ecosystem where speedy interpretation of the right data is the key to business growth. In addition, possessing a competitive edge as a hedge fund makes it imperative for firms to set up proper, scalable procedures to create, maintain, and retain information.

That’s why an automated, unified information workspace that institutionalized dark data from diverse sources was the need of the hour.

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About the company 

Industry: Financial services | Team size: 400 | Established in: 1999 | Headquarters: Mumbai

The customer is a leading hedge fund offering research-based solutions to its clients, which include institutional investors and multinational corporations. 

The hedge fund specializing in equity capital markets is considered one of the leading financial advisors in India, with offices also in New Delhi and Bengaluru.

Background: A need to capitalize on dark data

In an ever-growing data universe and a rapidly changing investment landscape, hedge funds must capture and extract value from information, especially from non-traditional sources.

These unconventional sources include alternate and private sources, such as social media, transactional data, website data, and information from peers and networks. 

This data often becomes dark data – largely unknown and unused. However, finding and attributing such data can help unlock hidden opportunities, thereby giving businesses a competitive advantage. 

Managing multiple streams of information from public and private sources at scale was becoming an operational nightmare for the hedge fund because: 

  • The analyst team faced a data deluge – market landscape news and reports, market research, and updates from investors, partners, or competitors –  leading to an information overload. A significant part of that data went untapped.
  • Processing large volumes of research reports and real-time data from stock exchanges manually to create a knowledge graph was a herculean task. 
  • An ecosystem of disparate systems that weren’t fully connected and interoperable complicated information discovery and collaboration across geographies – sharing information across the hedge fund’s offices took days and involved multiple teams.

Since the research teams at the hedge fund spent more than 30% of their time sourcing and organizing information, the senior partners needed a way to optimize their existing information management systems. 

The goal was to speed up decision-making and time-to-insight as they operated in an ecosystem where speedy interpretation of the right data is the key to business growth. In addition, possessing a competitive edge as a hedge fund makes it imperative for firms to set up proper, scalable procedures to create, maintain, and retain information.

That’s why an automated, unified information workspace that institutionalized dark data from diverse sources was the need of the hour.

A centralized workspace to manage all information

The best way to put dark data to use was a centralized knowledge management and collaboration system that:

  • Reduced time to insight
  • Simplified information management & sharing across the organization
  • Cut costs from information mismanagement

How Needl.ai helped set up an intelligent, living knowledge repository to leverage dark data

The best way to put dark data to use was a centralized knowledge management and collaboration system that:

  • Cut costs from information mismanagement
  • Reduced time to insight
  • Simplified information sharing across the organization

The hedge fund took Needl.ai for a test drive and could see the impact within the first quarter. After setting up Needl.ai – within an hour, the firm had:

1. Seamless information flow from a single location 

Needl.ai helped the firm integrate and auto-classify all types of data in real-time. This eliminated data silos and institutionalized dark data by bringing it together with public data on a single pane of glass. 

As a result, the firm didn’t suffer from data deluge anymore

Instead, they could maintain institutional memory on a unified platform and make it accessible to the right people, eliminating data silos and loss of valuable information.

Integrated sources - one view

2. Automated, personalized, and real-time data management 

The senior partners could track high-profile news involving the competition, industry influencers, partners, and vendors with personalized, curated, real-time data feeds.

These feeds could be customized with specific keywords, data sources, influencer names, or research topics to simplify data management further and reduce time to insight. 

Since the feeds are also automated and come with context – data type, source, owner, and classification, the firm had access to fresh, traceable, and trustworthy data.

In-built collaboration tools helped the firm seamlessly exchange and discuss public and dark data. So, the senior partners at the firm could stay on top of everything and rest assured that they didn’t miss out on any opportunities.

3. Effective data discovery with adequate context

Needl.ai’s natural language keyword search made both public and private data searchable and accessible. 

The firm’s teams could search within documents, images, RSS feeds, media files, and more across various platforms and applications, thereby substantially cutting down the time spent looking for data.

Needl.ai ensured adequate context by populating the metadata – the meta description, keyword occurrences, topic titles, author, and data type – along with the search results. So, dark data wasn’t indecipherable anymore.

As a result, the hedge fund empowered its teams to capture a resource's core theme or intent at a glance.

Universal search with Needl.ai

4. Faster data analysis and decision making

Needl.ai created auto-summaries of lengthy call transcripts, along with sentiment analysis. 

Auto-summarized earnings call transcripts

Essential pieces of information could be clipped and saved as an Excel or a Word document on Needl.ai. 

This eliminated the problem of scattered documents across various devices, while reducing the time and effort spent analyzing research documents and decision-making calls.

Clip and convert with Needl.ai

More importantly, the firm’s senior partners could filter through and prioritize crucial information at a glance, thereby analyzing data in real-time and speeding up the decision-making process.

“As a Lawyer & board member, I have to stay abreast with the latest trends and insights across different industries. The ability to mark my high trust sources and see all their insights in one view has greatly amplified signals in all the noise. Thank you Needl.ai!”

Chistopher Lee

“As a Lawyer & board member, I have to stay abreast with the latest trends and insights across different industries. The ability to mark my high trust sources and see all their insights in one view has greatly amplified signals in all the noise. Thank you Needl.ai!”

Chistopher Lee